Source: ezinearticles.com
I've worked with two companies lately where the idea of collaborating their workspace of information is finally coming together with a solution. They didn't realize the word for what they wanted was collaboration; however, upon working, quality control, with me they realized that's exactly what they needed.
Even in small offices, you may talk to each other all day long and feel you have a handle on what's going on. However, when it comes to all of your projects, too many times details, quality control, are missed because information is not shared. You may start thinking, "What's wrong with our teamwork?"
The solution is actually pretty simple,, quality control, as I pointed out to my two clients. Hopefully, you will find it simple as well. As every work environment is different, adapt these steps to your situation.
Define the Process
Write out what the process is from beginning to end. Include all the details, ie., review email, download attachment of contract, make a PDF copy of a signed contact, etc.
Set Up Roles
Identify who's doing what. Very clearly, like you would a job description (If you don't have job descriptions in place, then we have a whole other article -- and consulting project!). Roles will, quality control, help define the tasks in the process and this step is where you can refine the process with checks in place for quality control.
Examples of roles:
Manager: schedule the projects, deal with the customers, the driving emoticon
Project lead: check data, coordinate the collaboration, the compliant
Administrators:, quality control, design and update, the follow up, the input, the stabilizer
As you can see the roles will create the workflow for your processes. You'll have a streamlined organized process with accountability points.
Keep Files on a Shared Workspace
This is an area where you need to think about security upfront as well as to correlate, quality control, accessibility based on the role the person has (ie., read only access for some). Too many times, people work on projects together and spend hours developing financial models or marketing plans and save the whole thing to their individual hard drive. This control makes it very difficult to work together as a team since the information, quality control, is not accessible for all. It's fine to keep documents on your hard drive for testing, but for practicality, shared workspaces, quality control, make it easier in today's faster pace environment to keep information accessible, retrievable and editable by all team members.
Set Up Accountability
Everyone needs to be accountable. By setting up within your task management system when tasks are due, setting benchmarks and deadlines, you can help ensure the completion of your projects and accommodate everyone's needs.
Final Thought
Keep in mind that a successfully implemented collaborative workspace will create a work environment that everyone appreciates and will support for your common goals, quality control, . It's a process and takes time. All you need, quality control, to do today is make the decision that you want to make the change. Then ask for help to work on implementing a system. You can then work on it a little each day, and keep moving forward with that goal of continued improvement in mind.
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